Privacy Policy

This Privacy Policy explains how we collect, use, disclose, retain, and protect personal information when you visit our website, contact us, submit a project enquiry, participate in the XCL Design Awards, join or express interest in the XCL Investor Network, or otherwise interact with XCL.

1. Information We Collect

Depending on how you interact with XCL, we may collect information such as:

• Name
• Email address
• Telephone number
• Company or organization
• Job title
• Country or location
• Project information and enquiries
• Product or business information you submit
• Design Awards applications and supporting information
• Investor Network interests and preferences
• Information submitted through website forms
• Communications between you and XCL
• Technical information such as IP address, browser type, device information, and website usage data

We only collect personal information that is reasonably necessary for the purposes described in this policy.

2. How We Use Your Information

We may use personal information to:

• Respond to enquiries and communications
• Evaluate potential projects and business opportunities
• Provide information about XCL services
• Manage client and business relationships
• Process XCL Design Awards applications
• Administer the XCL Investor Network
• Match investor interests with relevant opportunities
• Communicate regarding projects, applications, opportunities, or services
• Operate, maintain, secure, and improve our website
• Understand how visitors interact with our website
• Prevent fraud, misuse, or security threats
• Meet legal, regulatory, and contractual obligations

We will not use personal information for materially different purposes without obtaining appropriate consent where required.

3. Consent

By voluntarily providing personal information to XCL, you consent to its collection, use, and disclosure for the purposes identified at the time of collection and as described in this Privacy Policy, subject to applicable law.

Where required, we will obtain additional consent before using personal information for a new purpose.

You may withdraw your consent where permitted by law, subject to legal or contractual restrictions and reasonable notice.

4. XCL Design Awards

If you submit an entry to the XCL Design Awards, we may collect information necessary to administer and evaluate your submission.

This may include your name, contact information, professional information, project information, images, supporting materials, and other information included with your entry.

Information associated with selected finalists, winners, judges, or publicly featured projects may be published where this forms part of the Awards and the applicable submission terms.

Specific rules governing submissions, intellectual property, eligibility, judging, and publication may also be provided separately through the XCL Design Awards Terms and Conditions.

5. XCL Investor Network

If you register for, apply to, or express interest in the XCL Investor Network, we may collect information relating to your professional background, organization, investment interests, preferred industries, product categories, project stages, and other information you voluntarily provide.

We may use this information to identify and present opportunities that may be relevant to your stated interests and to communicate with you regarding potential opportunities.

Participation in the Investor Network does not guarantee access to any particular investment opportunity, acceptance into the network, or completion of any investment.

6. Sharing of Personal Information

XCL does not sell personal information.

We may disclose information where reasonably necessary to:

• Service providers supporting our website or business operations
• Professional advisers
• Technology, hosting, analytics, or communications providers
• Contractors working on behalf of XCL
• Business or project partners where necessary and appropriate
• Government, regulatory, or law-enforcement authorities where required by law

Service providers may only receive information reasonably necessary to perform the services for which they are engaged.

7. International Processing

Some of XCL’s service providers, technology providers, contractors, or business operations may be located outside Canada.

As a result, personal information may be processed or stored in jurisdictions outside Canada and may be subject to the laws and lawful access requirements of those jurisdictions.

Where personal information is transferred to service providers, XCL takes reasonable steps appropriate to the circumstances to protect the information under its control.

8. Cookies and Website Analytics

Our website may use cookies and similar technologies to operate the website, understand website usage, improve performance, and provide a better user experience.

These technologies may collect information such as browser type, device information, IP address, pages visited, referral information, and interactions with the website.

Where required by applicable law, appropriate consent options will be provided.

Users may also be able to control certain cookies through their browser settings.

9. Data Retention

XCL retains personal information only for as long as reasonably necessary to fulfil the purposes for which it was collected and to meet applicable legal, contractual, accounting, security, or business requirements.

When personal information is no longer reasonably required, we will take appropriate steps to securely delete, destroy, or anonymize it.

10. Security

We use reasonable administrative, technical, and organizational safeguards appropriate to the nature and sensitivity of the personal information we handle.

However, no website, electronic transmission, or storage system can be guaranteed to be completely secure.

11. Your Privacy Rights

Subject to applicable Canadian privacy law, you may request:

• Access to personal information XCL holds about you
• Correction of inaccurate or incomplete personal information
• Information about how your personal information has been used or disclosed
• Withdrawal of consent where applicable

You may also contact us with questions or concerns regarding our handling of your personal information.

We may need to verify your identity before processing certain privacy requests.

12. Third-Party Websites

The XCL website may contain links to third-party websites or services.

XCL is not responsible for the privacy practices, security, or content of third-party websites. We encourage users to review the privacy policies of third-party services before providing personal information.

13. Privacy and Security Incidents

If XCL becomes aware of a breach involving personal information, we will assess and respond to the incident in accordance with applicable Canadian privacy requirements, including applicable notification, reporting, and record-keeping obligations.

14. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes to our business, website, technology, services, or legal requirements.

The updated version will be posted on this page with a revised “Last Updated” date.

15. Contact Us

For questions, requests, or concerns regarding this Privacy Policy or XCL’s handling of personal information, please contact:

XCL Labs
Privacy Officer

Email: contact@xcllabs.com